Every workflow your unit needs. None it doesn't.
VolSmart was specified by working volunteer coordinators and built from the ground up for sworn agencies. Here's everything inside.
People & Roster
Volunteer Profiles
Badge number, rank, unit, photo, hire date, contact info, and emergency contacts.
Role-Based Access
Admin, Officer, Corporal+, Volunteer — each with permissions matched to your SOPs.
Multi-Unit Support
Patrol, Dispatch, Marine, K-9 — every unit has its own roster, fleet, and reports.
Scheduling & Dispatch
Shift Calendar
Month, week, and list views. Sign-up, reservation, and conflict detection built in.
Live Dispatch Board
Active shifts, on-duty volunteers, vehicles in use — refreshed in real time.
Patrol Areas
Assign patrol zones to shifts and track coverage gaps over time.
Training & Compliance
Course Catalog
CPR, FCIC, Radio Communications, De-escalation — define every required and optional course.
Certification Records
Completion dates, expirations, instructors, certificate numbers — searchable history.
Expiration Alerts
Volunteers and admins are notified before required training lapses.
Fleet & Equipment
Vehicle Inventory
Make, model, year, plate, VIN, mileage, photo, and current status at a glance.
Service Intervals
Last service, next service, mileage triggers — never miss a maintenance window.
Assignment History
Who drove what, when, and on which shift. Full audit trail.
Recognition & Reporting
Hours Reports
Per-volunteer, per-unit, per-month — exportable for grant reporting and budget meetings.
Leaderboards
Monthly and all-time leaderboards keep volunteers engaged and motivated.
Milestone Badges
100, 500, 1,000, 5,000 hour milestones recognized automatically on profiles.
Documents & Communication
Forms Library
Application packets, waivers, SOPs — version-controlled, role-restricted.
Announcements
Pinned, expiring, or rolling announcements push to every dashboard.
CJIS-Aware Data
RLS policies, audit logs, and encrypted transport. Built with sensitive data in mind.
Want to see it live?
Walk through VolSmart with one of our team members.